Wednesday, April 15, 2009
Most successful people use " TO DO " lists. They range from the top CEOs of multi-national companies to entrepreneurs of small businesses.
Busy housewives and retired workers - anyone who wants to use their limited time effectively.
All of these people use time management skills including "To Do" lists.
You can use these lists to keep you focused on what really needs to be done, and keep you away from un-important tasks that have no value.
The result - more time to do what you want!
1.Make It A Daily Record
Every day you should make a " To Do " list. This is the first step in your time management crash course. You'll find it invaluable in helping you decide where your priorities lie.
2.The Nuts and Bolts of Your " TO DO " List
Write down all your outstanding tasks on a sheet of paper, then carefully go through deciding if an item is to be graded as :-
B. Important but not urgent.
C. Not urgent nor important.
Within categories A and B it will be necessary for you to prioritise, so the most urgent task becomes A1, then the next becomes A2 etc.
Similarly with the set of tasks you have decided are B.
Of course this is not necessary with the C tasks.
Some people prefer to color code the items instead, so with such a system the A tasks may be colored red, the B tasks blue etc.
You may choose whatever colors have meaning for you.
3. Using the " TO DO " List
Each morning you must update your "TO DO" list. Bring forward the A, B, and C items not completed the day before on to another sheet of paper.
Add new items to the lists after considering carefully where each new item should go.
Then review the list and start on the top priorities, crossing off each one as it is finished throughout the day.
Some people prefer to have separate sheets for each type i.e. one sheet for the A list, another sheet for the B list etc.
That way you know you are working on the most urgent tasks from the listing itself, because the A list should always be on top.
So what do you do with the C items?
If you have staff, then delegate - if not, decide if you are going to complete them or not.
Dispose of all items you decide are not worth doing.
Instead of re-writing your list each morning an alternative method is to spend the last 15 minutes of your day on your list, so that you can start immediately the next ay.
Practise your time management skills until they become second nature.